ASIA
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Website at:
http://www.asiapacificevents.com
One Day Intensive
Seminar
EFFECTIVE FILING SYSTEMS / RECORDS FOR SECRETARIAL
JW Marriott Hotel,
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Objectives ·
Better
awareness of the importance of proper records management practices in an organization ·
Ability
in organizing the records of an organization more systematically and
efficiently ·
Able
to increase basic knowledge on records management of an organization ·
Able
to increase efficiency in processing the records/files of an organization especially
on the aspect of arrangement, keeping, filing retrieving, maintaining and
disposition of records ·
Good
and efficient records management practices will result in cost saving and
increase in efficiency |
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Outline
Theory and
Practice in Records Management ·
Records
management is a technique in management ·
Life
cycle of records – creation, usage/maintenance and disposition ·
Categories
of records ·
Benefits
of records management programme ·
Types
of records ·
Uses
and importance of records to an organization File Operation
·
Opening
and closing of files ·
Correspondence
and files control of incoming and outgoing mail ·
File
titles and classification in a filing system ·
Use
of practical file covers ·
Minute
papers – its uses and functions ·
Control
of records or file movement Security and Characteristics of a Good
Record / Filing Room
· Suitability, location of records
room |
· Basic requirement, security,
precaution against fires, flood · Restriction, accessibility to
records · Control on environment,
temperature, humidity, cleanliness · Control of records
destroyers/enemies · Use of suitable filing equipment · Salvaging of wet records. Rules / Regulation Governing Management
· Acts and Ordinance · Directives and related circulars · Awareness on the existence of
various rules pertaining to records management · What is
our responsibility?
Last stages in Records Management – Final
Destiny
· What happens to records? · Different values of records and its
usage ·How to determine the methods of disposition
of records? · Activities involved in disposition
of records |
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Conducted
By Distinguished Speaker: Mr.S.Adikalsamy has wide experience in the field
of filing and records management. He was formerly with the National Archives of
Malaysia for more than 30 years where he was involved in records and archives
management work as well as training programmes. While serving as a Training Officer at the Training and
Carrier Development Branch of the National Archives of He had conducted in-house training for numerous agencies
both for government and private sectors i.e. Jabatan
Peguam Negara, Education Department, Polis DiRaja He holds a Diploma in Public Relations and a Certificate
in Archives Studies ( |
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REGISTRATION
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(Registration and Payment by
The above fees includes of lunch/tea-breaks/valuable seminar materials
& certificate Crossed Cheque/Bank Draft payable
to Mailing Address: B-2-9A, Contact Person: Ms. Erna/Ms. Ai Wen/Ms. Chin Tel:
03-2162 6828 Fax: 03-2162 7828 / 03-2163 7828 Email: apd@po.jaring.my Website:
http://www.asiapacificevents.com Full Name: Dr./Mr./Ms.
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Contact Person: ___________________________ Cancellations & Transfers: If you are unable to
attend, a substitute candidate(s) is welcome at no extra charge. Please
provide the name and position of the substitute delegate at least 2 days
prior to the seminar. A full refund less 25% administrative charge will be
made for cancellation received in writing 2 weeks prior to the seminar. A 50%
refund will be given for cancellation received 1 week prior to the seminar.
Regrettably, no refund can be made for cancellation 3 days before the
seminar. If registration is confirmed, a 25% administrative charge will be
incurred for non-attendance. The organizer
reserves the right to change speakers/or modify the programme content without
prior notice.
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